UAMS ADMINISTRATIVE GUIDE

NUMBER: 3.1.30
DATE: 04/01/03
REVISION: April 2007

SECTION: ADMINISTRATION
AREA: GENERAL ADMINISTRATION
SUBJECT: HIPAA EDUCATION AND TRAINING

 

SCOPE

 

UAMS Workforce

 

DEFINITIONS

 

UAMS Workforce means employees physicians, volunteers, residents, students, trainees, visiting faculty, and other persons whose conduct, in the performance of work for UAMS, is under the direct control of UAMS, whether or not they are paid by UAMS.

 

POLICY

 

UAMS will provide to the UAMS Workforce the appropriate education and training necessary to comply with the HIPAA Regulations, and the UAMS HIPAA-related policies and procedures related to the individual’s role and specific job duties at UAMS. See HIPAA Training Matrix for additional information. Materials for the mandatory HIPAA training must be approved by the UAMS HIPAA Office.

 

PROCEDURE

 

All HIPAA training completed by any of these individuals will be recorded in the UAMS  Training Tracker System or manually maintained by the UAMS office assigned to the specific training.

 

A.  General HIPAA Training:   All Physicians and other Healthcare Professionals with FGP or AHEC provider billing   numbers, Fellows and Residents must complete the HCCS HIPAA Intranet Training Module within sixty (60) days of their appointment date.  User IDs and Passwords for this training may be obtained by contacting the FGP Compliance Office at (501) 603-1219. The link for HCCS training is at http://intranet.uams.edu/hccs 

For all other persons, including affiliated students, refer to the HIPAA Training Matrix.

 

B.  Research HIPAA Training:    UAMS  workforce  working  with  human subjects  for  research  purposes  should  complete  the  HIPAA  research  training along with the IRB Human Subjects Training. http://www.uams.edu/rsra/Training/Training.htm  This includes the principal investigator, co-investigators and research staff including, but not limited to, research associates, research assistants and study coordinators.

C.  HIPAA Related Policy and Procedures TrainingIt is the responsibility of the individual’s supervisor to provide employee training on UAMS HIPAA-related policies and procedures specific to the individual’s area of responsibility.