UAMS ADMINISTRATIVE GUIDE
|AREA:||USE OF EDUCATIONAL SERVICES|
|SUBJECT:||USE OF CONFERENCE ROOM FACILITIES|
The purpose of this policy is to inform the University of Arkansas for Medical Sciences (UAMS) staff, employees, students, extra-curricular, and non-university groups of the location, availability and procedures for reserving UAMS conference/meeting rooms available through the Office of Academic Services.
University facilities exist for the primary purpose of serving a planned and scheduled program of educational activity. At times when not required in the regularly planned educational program, University facilities may be made available for extra-curricular use to colleges, departments, and other organizational units of the University; to organizations composed exclusively of faculty and staff; to organizations which exist solely for the benefit of the University; and to recognized student organizations with the approval of the faculty advisor.
University facilities under law cannot be made available to other organizations for their own purposes. However, when a facility is in use neither for a regularly scheduled educational activity nor for an extra-curricular use by one of the University organizations listed above, the President or Chancellor is authorized to approve the use of the facility when such use serves the educational objectives of the University. It is the objective of the University to provide opportunities for university and broader communities to see and hear major leaders from throughout the state, nation, and world. Speeches and debates by or on behalf of candidates for major state or national offices may be scheduled in University facilities under arrangements which allow reasonable opportunities for opposing candidates or points of view. It must be made clear that the University neither supports nor opposes the views stated by and/or the candidacy of such individuals.1
Board Policy 705.1
2 University Administrative Memorandum 715.1
3 Office of Educational Services User's Guide to Services and Pricing