UAMS ADMINISTRATIVE GUIDE

NUMBER: 8.4.01
DATE: 10/01/93
REVISION:
01/30/2004 

SECTION: FINANCE DEPARTMENT
AREA: TRAVEL AND REIMBURSEMENT
SUBJECT: EMPLOYEE TRAVEL REGULATIONS

PURPOSE

The purpose of this policy is to provide general guidelines for employees of the University of Arkansas for Medical Sciences (UAMS) who are required to travel in fulfillment of their job duties.

POLICY

All travel must be consistent in fulfilling the mission of UAMS, and expenses must be incurred only as appropriate.  Arkansas State law restricts the authority for travel authorization to the board or commission in charge of an agency or to the administrative head of the agency.  Due to the size of the University, the Chancellor has been authorized to designate the individual in charge of a particular division or department to act as his agent in performing the duties of the Travel Administrator.  Travel Administrator responsibilities include:

The Chancellor has also designated certain other employees to act as Travel Supervisors (The Travel Office) for the purpose of examination, approval and payment of travel expense statements. 

PROCEDURE

(1)        All employees are expected to uphold the following:

a)      To exercise good judgment in incurring expenses.

b)      To spend the University's money as carefully and judiciously as they would their own.

c)      To check for accuracy of the bills and other documents received before accepting or paying them.

d)      To report all expenses promptly and accurately with the required documentation.

e)      To claim reimbursement only for necessary and reasonable expenses.

(2)        Information concerning all specific travel policies, procedures and regulations can be found in UAMS Administrative Guide policies 8.4.02 through 8.4.10 or http://www.campustravel.com/university/arkansasms/, click on Travel Policy.