UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.4.07
DATE:
9/8/2004
REVISION:
3/24/05   

SECTION: SUPPORT SERVICES
AREA: PROPERTY SERVICES
SUBJECT: DISPOSAL OF SURPLUS LAB AND MEDICAL PROPERTY

PURPOSE

The purpose of this policy is to inform departments within the University of Arkansas for Medical Sciences (UAMS) of the procedures to be followed in the disposal of surplus state owned lab & medical property.   The purpose of the procedure is to ensure these surplus devices do not pose a risk to public safety or a liability issue to UAMS or the State of Arkansas. 

POLICY

All lab & medical devices belonging to the University of Arkansas for Medical Sciences to be sold or otherwise disposed of must be processed through the UAMS Property Services Department. Property Services will coordinate the disposal of all such property belonging to the University in accordance with DF&A guidelines. 

PROCEDURES

UAMS Departments requesting the disposal of lab or medical devices designated as surplus, obsolete, un-repairable or unneeded property must complete and submit the Disposal of Surplus Equipment and Furniture Form to the Property Services Department in accordance with UAMS policy 5.4.03.  UAMS Departments are required to prepare surplus for disposal. All material must be removed from equipment. This would include all paper, documents, trash and any media (disk, CD, video cassette). If lab or medical equipment requires disassembly for ease of transportation, Clinical Engineering will be contacted for disassembling that equipment. Drawers must be unlocked. Items must be reasonably clean. If the equipment is subject to radioactive or biological exposure, Occupational Health and Safety must clear the item for disposal prior to submitting the request.

Property Services will transfer the surplus devices to Surplus Property and remove the items from the department inventory.  Items will be subject to third party resale. A list of all items transferred to Surplus Property will be sent to Clinical Engineering to allow for corrections that may be needed in the Medical Equipment Database.  Clinical Engineering will determine if the lab or medical equipment items must be disabled prior to transferring the items to Arkansas Marketing & Redistribution for sale to the general public. Items judged not to pose a threat of harm if used correctly or incorrectly will not be disabled.  Items that are disabled will be labeled.  The label shall read:

“This item has been made inactive as to not pose a hazard to the General Public”

REFERENCE

1 UAMS Policy 8.1.02
2 UAMS Policy
5.4.01
3 UAMS Policy 5.4.03