UAMS ADMINISTRATIVE GUIDE
The purpose of this policy is to inform all UAMS departments of the requirements
to be followed in the processing of maintenance contracts.
establishment and approval of all agreements and contracts for the maintenance
of equipment belonging to the
of Arkansas for Medical Sciences (UAMS) is the responsibility of the UAMS
Procurement Services Department. No other department or individual within the
University is authorized to enter into any agreement for the maintenance and/or
servicing of UAMS equipment. Agreements entered into by any means other than
through the Procurement Services Department are not binding on the University.
Departments requesting the
establishment of a maintenance or service contract for equipment must submit
an on-line requisition to the Procurement Services Department along with a
copy of the vendor's proposed contract. The contract should be faxed or mailed
to Procurement Services.
Departments should consult
their division's Chief Financial Officer to determine if any division-level
requirements must be met prior to submitting the request to the Procurement
Upon receipt of the requisition
and proposed contract, the Procurement Services Department will amend the
contract as required by state law.
Upon completion and approval of
a maintenance contract, the Procurement Services Department will notify the
requesting department and provide them with a copy of the terms of the
Maintenance contracts for hospital equipment must follow the policies as
outlined in the Clinical Programs Policy Manual, reference number MM.2.04.