UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.1.06
DATE: 01/15/97
REVISION:
05/28/03  

SECTION: SUPPORT SERVICES
AREA: PROCUREMENT SERVICES
SUBJECT: HONORARIUMS

PURPOSE

The purpose of this policy is to inform all departments within the University of Arkansas for Medical Sciences (UAMS) of the requirements to be followed in the use of Honorariums. An Honorarium is defined as a payment or reward in recognition for gratuitous or professional services on which custom or propriety forbids any fixed business price to be set. It includes payments to persons such as guest speakers and lecturers.

PROCEDURE

  1. Departments requesting payment of an Honorarium must complete an Honorarium Approval Form. Original copies of this form may be obtained from the UAMS Distribution Center.
  2. The completed Honorarium Approval Form must be faxed or mailed to the buyer.  An on-line requisition must be sent to the buyer and the requisition number referenced on the Honorarium Form.
  3. An Honorarium is a special category of payment and is not to be used in lieu of regular travel payments. Persons invited to the University to interview for a position on the faculty or staff should be reimbursed on a purchase order.
  4. Honorarium payments in excess of $5,000, excluding reimbursable expenses, require the use of Professional and Consultant Service Contracts.  Payments in excess of $5,000 must be noted as sole source and the PCS form located on the website: http://ss.uams.edu/contract/forms/pcscontract.pdf should be completed and forwarded to Contract Services.

HONORARIUM INSTRUCTIONS

COMPLETING THE FORM

  1. Date: Enter the date of the request.
  2. Request approval of: Enter the name, address, and social security number of the person to be paid an honorarium.
  3. To Appear For The Purpose of: Describe the reason and/or occasion for which the person will appear.
  4. On The Following Dates: Enter the dates, inclusive of all days the person is to appear.
  5. For This Service the University Agrees To Pay As Follows: Enter the amount that the UAMS has agreed to pay.
  6. Approval Recommended: The Director, or his designee, of the responsible department must sign in this space showing approval of the request.